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Treasurer's Page of Seasonal Tasks

 

During each quarter, the treasurer has a set of tasks to complete in order to maintain the business and finances of the PTCO.  Below are some guidelines and lists for each season.  Consult the Handbook for additional information.

Fall Tasks

  • Send Check for $65 for Parent's Council dues (updated: Aug. 2016)

  • Attend Fall Treasurer's Workshop (unless you attended in Spring)

  • Attend the Tax Return Help Workshop

  • Complete the Federal 990 EZ or 990 N tax returns and mail them before 11/15, have proof of mailing and email a copy to Parent's Council

  • Renew the Colorado Charitable Organization Registration & file the online annual report with the Secretary of State by 11/15

Spring Tasks

  • Attend the Exceptional Volunteer Awards Banquet

  • Verify that the President has provided Parent's Council with your new Executive Board contact list

  • Sign up incoming or new Treasurers for the Spring Treasurer's Workshop at SARC

Winter Tasks

  • Complete the annual Sales Tax Return due to the Colorado Dept. of Revenue by 1/20

  • Prepare 1099's for any independent contractors the PTCO has paid $600 or more in the past calendar year, due 1/31

  • Get out the word to your Fundraising Committees about the Vendor Fair & attend yourself for new fundraising ideas

Summer Tasks

  • Request from district an acounting/refund of any unused PTO funds

  • Review signatures required on the Bank authorization forms & update as needed

  • Review year end Treasurer's Report & Bank balances

  • Assist with the Financial Review to be done by Review Committee with checklist forwarded to Parent's Council

  • Review Cash/Credit Card/Check Handling Policy

  • Review Bylaws

  • Review Budget

  • Review Grand Awarding Policy

  • Treasurer and President must sign the Parent's Counci Annual Affliation Letter and forward to Parents' Council with your approved budget

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